1. Introduction

This Privacy Policy describes how AI Search Index collects, uses, and protects information when you use our platform for AI crawler tracking and search optimization analytics.

AI Search Index is operated by Grew Oy (Business ID: 3121383-4), a company registered in Helsinki, Finland. Grew Oy is the data controller responsible for your personal data.

By using our service, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your information as described herein.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

Email Address: For account authentication and communication
Name: For personalization and communication
Organization Name: For team and billing purposes (if applicable)
Payment Information: Processed securely through our payment provider (we do not store credit card details)

2.2 Website Tracking Data

When you install our tracking script on your website(s), we collect:

Page URLs: The pages visited on your website
User Agents: To identify browsers, devices, and bots
IP Addresses: For geolocation and bot detection
Timestamps: When visits occur
Referrer Information: How visitors arrived at your site
Bot Classification: Whether the visitor is a human or an AI crawler

2.3 Free Analyzer Tool Data

When you use our free AI Search Analyzer (without an account):

URLs Submitted: The web addresses you submit for analysis
Analysis Results: Scores and recommendations generated
Website Content: Publicly accessible content from analyzed URLs

Note: The free analyzer does not require account creation or personal information.

2.4 Automatically Collected Data

We automatically collect certain technical information when you use our platform:

Usage Data: Features used, pages visited within our dashboard
Device Information: Browser type, operating system, device type
Log Data: Server logs for security and troubleshooting

3. How We Use Your Information

We use the collected information for the following purposes:

Service Provision: To provide AI crawler tracking and analytics
Account Management: To manage your account and subscription
Communication: To send important updates, alerts, and support responses
Analytics: To understand how our platform is used and improve it
Security: To detect fraud, abuse, and unauthorized access
Legal Compliance: To comply with applicable laws and regulations

4. Data Storage and Retention

Account Data: Retained as long as your account is active. You can request deletion at any time.

Analytics Data: Retained according to your subscription plan (typically 30 days for free plans, longer for paid plans).

Free Analyzer Data: URLs and analysis results are stored to build domain insights and may be retained indefinitely.

You can export your data or request deletion through your account settings or by contacting support.

5. Data Sharing and Disclosure

We do not sell your personal information. We may share data in the following circumstances:

Service Providers: With trusted providers who help us operate our service (hosting, payment processing, email delivery)
Team Members: Within your organization for team accounts
Legal Requirements: When required by law, subpoena, or legal process
Business Transfers: In connection with a merger, acquisition, or sale of assets
Aggregated Data: We share anonymized, aggregated statistics that cannot identify individuals or websites (see Section 6)

6. Global AI Search Index (Public Statistics)

We aggregate tracking data from all customers to publish the Global AI Search Index — public market share statistics showing which AI crawlers are most active across the web.

What we publish:

Market share percentages for AI crawlers (e.g., "GPTBot: 42%, PerplexityBot: 28%")
Trend data showing changes over time
Category breakdowns (AI Search vs. AI Training crawlers)

What we NEVER publish:

Individual website identities or domain names
Your specific traffic volumes or page URLs
Any data that could identify your website or business
Any personally identifiable information

How we ensure anonymity: We apply minimum thresholds (e.g., a crawler must have at least 100 visits network-wide to appear in statistics) and never include website-level data in any public output. Only aggregate percentages across our entire network are published.

Legal basis: This processing is based on legitimate interests (Article 6(1)(f) GDPR) — our interest in providing valuable industry insights, balanced against the minimal impact on users since the data is fully anonymized and cannot be traced to any individual or website.

7. Your Rights

You have the following rights regarding your data:

Access: Request a copy of your personal data
Correction: Update or correct inaccurate data
Deletion: Request deletion of your account and associated data
Export: Download your analytics data in standard formats
Opt-out: Unsubscribe from marketing communications

To exercise these rights, visit your account settings or contact us through our support channels.

8. Cookies and Tracking Technologies

Our Platform: We use essential cookies for authentication and session management. We do not use tracking cookies for advertising.

Your Website Tracking: Our tracking script does not use cookies. It collects data server-side based on page visits.

Analytics: We may use privacy-friendly analytics services that do not track individual users.

9. Data Security

We implement industry-standard security measures to protect your data:

Encryption in transit (HTTPS/TLS)
Encryption at rest for sensitive data
Regular security audits and updates
Access controls and authentication
Secure cloud infrastructure

While we strive to protect your data, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

10. International Data Transfers

Your data may be stored and processed in various countries where our service providers operate. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable data protection laws.

11. Third-Party Websites

Our service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

12. Children's Privacy

Our service is not directed at children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the service. The "Last updated" date at the top indicates when changes were last made.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Grew Oy
Business ID: 3121383-4
Registered in Helsinki, Finland

Website: aisearchindex.com
Contact: Contact Form